The Food Safety Company Limited takes the privacy of consumers very seriously. We will not share your data with any other business for their marketing purposes.  We are committed to safeguarding the privacy of our users while providing a personalized and valuable service.

This Privacy Policy statement explains the data processing practices of The Food Safety Company.

The Food Safety Company operate according to the requirements of GDPR and the UK Government’s Data Protection Act 2018 (http://www.legislation.gov.uk/ukpga/2018/12/contents/enacted).

Where you have given us permission to contact you and/or you receive marketing communications from The Food Safety Company Ltd, you may opt-out at any time by contacting our Data Protection Officer by e-mail at: info@foodsafetycompany.co.uk (subject to the policy below).

Google reCaptcha is in Use on this Website

The Food Safety Company website uses the Invisible reCAPTCHA. Users are subject to Google’s Terms of Service and Privacy Policy. You can find Google’s Privacy Policy and Terms of Service here: Google’s Privacy Policy Google’s Terms of Service  ReCAPTCHA helps websites and mobile apps prevent spam and block “bots.” The program determines whether the user is a real person or a “bot” to stop “automated software” from interfering with the site or sending false messages. It’s use is designed to help make the website user’s experience pleasant and problem-free. We do not use any data from reCaptcha for any other purpose than to help fight spam and abuse of the website and no data is used for personalised advertising purposes, either by The Food Safety Company or Google.

Data Controller

The Food Safety Company Limited is the Data Controller under the Act, which means that it determines for what purposes any personal information held will be used for. It is also responsible for notifying the Information Commissioner of the data it holds or is likely to hold, and the general purposes that this data will be used for.

If you have any requests concerning your personal information or any queries with regard to these practices please contact our Data Protection Officer by e-mail at: info@foodsafetycompany.co.uk .

Our site contains links to third party sites which are not subject to this privacy policy. We recommend that you read the privacy policy of any such sites that you visit.

Information Collected

We collect some personally identifiable information about you when you choose to give this to us. We also collect information automatically about your visit to our sites. Please see the ‘Use of Cookies’ section for more details.

Personal information is collected by The Food Safety Company. We may collect personally identifiable information about you (your “Data”) through:

– The use of enquiry and registration forms, including emails sent to us off this site

– When you purchase any of our products or services

– The provision of your details to us either online or offline

The elements of your Data that we collect may include:

  • Name
  • Gender
  • Job title
  • Company name
  • Company address, phone and fax number
  • Home address and phone number
  • Mobile telephone number
  • E-mail address
  • Website address
  • Facebook page address
  • LinkedIn address
  • Twitter handle
  • Market research data

Who we share your personal data with

We may provide your personal data to our suppliers and service providers, including other companies in our group, who provide certain business services for us and act as “processors” of your personal data on our behalf. In addition, we may disclose your personal data if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to protect the rights, property, or safety, of our business, our customers or others. This includes, in specific cases, exchanging information with other organisations for the purposes of fraud protection.

In some cases, the personal data we collect from you may, for the purposes set out above, be transferred outside the European Economic Area (EEA) and such destinations may not have laws which protect your personal data to the same extent as in the EEA. We are required by data protection law to ensure that where we or our “processors” transfer your personal data outside of the EEA, it is treated securely and is protected against unauthorised access, loss or destruction, unlawful processing and any processing which is inconsistent with the purposes set out in this Privacy Policy.

How long we keep your personal data for

We retain your personal data for no longer than is necessary for the purposes(s) for which it was provided. What this means in practice will vary between different types of data. When determining the relevant retention periods, we take into account factors including:

legal obligation(s) under applicable law to retain data for a certain period of time;

statute of limitations under applicable law;

potential or actual disputes; and

guidelines issued by relevant data protection authorities.

Otherwise, we securely erase your personal data from our systems when it is no longer needed.

Use and Disclosure of Personal Information

We use your Data for purposes which may include:

  • Providing you with information about products and services we offer (providing you agree to receive such information)
  • Providing our website users with a personalized service
  • Processing orders, registrations and enquiries
  • Conducting market research surveys
  • Delivering and/or implementing products and services which you or the organisation you work for has purchased or otherwise contracted with us
  • Event registration, including production of name badges and organising conference and workshop attendances where we are conducting these events.    

There are circumstances where the law allows The Food Safety Company Limited to disclose data (including sensitive data) without the data subject’s consent.   

These are:

  1. Carrying out a legal duty or as authorised by the Secretary of State
  2. Protecting vital interests of an Individual/Service User or other person
  3. The Individual/Service User has already made the information public
  4. Conducting any legal proceedings, obtaining legal advice or defending any legal rights
  5. Monitoring for equal opportunities purposes – i.e. race, disability or religion
  6. Providing a confidential service where the Individual/Service User’s consent cannot be obtained or where it is reasonable to proceed without consent: e.g. where we would wish to avoid forcing stressed or ill Individuals/Service Users to provide consent signatures.

The Food Safety Company Limited regards the lawful and correct treatment of personal information as very important to successful working, and to maintaining the confidence of those with whom we deal.

The Food Safety Company Limited intends to ensure that personal information is treated lawfully and correctly.

To this end, The Food Safety Company Limited will adhere to the Principles of Data Protection, as detailed in the Data Protection Act 1998.

Specifically, the Principles require that personal information:

a) Shall be processed fairly and lawfully and, in particular, shall not be processed unless specific conditions are met,

b) Shall be obtained only for one or more of the purposes specified in the Act, and shall not be processed in any manner incompatible with that purpose or those purposes,

c) Shall be adequate, relevant and not excessive in relation to those purpose(s)

d) Shall be accurate and, where necessary, kept up to date,

e) Shall not be kept for longer than is necessary

f) Shall be processed in accordance with the rights of data subjects under the Act,

g) Shall be kept secure by the Data Controller who takes appropriate technical and other measures to prevent unauthorised or unlawful processing or accidental loss or destruction of, or damage to, personal information,

h) Shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of Individuals/Service Users in relation to the processing of personal information.

The Food Safety Company Limited will, through appropriate management and strict application of criteria and controls:

  • Observe fully conditions regarding the fair collection and use of information
  • Meet its legal obligations to specify the purposes for which information is used
  • Collect and process appropriate information, and only to the extent that it is needed to fulfil its operational needs or to comply with any legal requirements
  • Ensure the quality of information used

See ‘Use of Cookies’ section for more details.

If you wish to receive information about products or services or from other carefully selected organizations about products or services they offer, please indicate your preferences using the consent boxes when providing us with your Data. We may also disclose your information to business partners and to third party suppliers we engage to provide services (for example mailing house or fulfilment businesses) which involve processing data on our behalf, successors in title to our business or in accordance with a properly executed court order or otherwise required to do so by law.

 We also use information in aggregate form (so that no individual user is identified) to:

  • Build up marketing profiles
  • Aid strategic development
  • Manage our relationship with advertisers
  • Audit usage of the site.
  • Ensure that the rights of people about whom information is held, can be fully exercised under the Act. These include:
    • The right to be informed that processing is being undertaken,
    • The right of access to one’s personal information
    • The right to prevent processing in certain circumstances and
    • The right to correct, rectify, block or erase information which is regarded as wrong information)
  • Take appropriate technical and organisational security measures to safeguard personal information
  • Ensure that personal information is not transferred abroad without suitable safeguards
  • Treat people justly and fairly whatever their age, religion, disability, gender, sexual orientation or ethnicity when dealing with requests for information
  • Set out clear procedures for responding to requests for information

Informed consent is when

  • An Individual/Service User clearly understands why their information is needed, who it will be shared with, the possible consequences of them agreeing or refusing the proposed use of the data
  • And then gives their consent.

The Food Safety Company Limited will ensure that data is collected within the boundaries defined in this policy. This applies to data that is collected in person, or by completing a form.

When collecting data, The Food Safety Company Limited will ensure that the Individual/Service User:

a) Clearly understands why the information is needed

b) Understands what it will be used for and what the consequences are should the Individual/Service User decide not to give consent to processing

c) As far as reasonably possible, grants explicit consent, either written or verbal for data to be processed

d) Is, as far as reasonably practicable, competent enough to give consent and has given so freely without any duress

e) Has received sufficient information on why their data is needed and how it will be used

Use of Cookies and Other Tracking Devices

We use cookies to help personalize your use of this site.

A cookie is a small piece of information which is sent to your computer’s hard drive by the web server so that the website can remember who you are. This information may include information relating to your use of our sites, information about your computer such as the computer’s IP address and browser type, demographic data and, if you arrived at our site via a link from third party site, the URL of the linking page. If you are a registered user this may include your name and email address for verification purposes.

We use information from cookies for purposes which may include:

  • Identifying returning users, registrants and subscribers and to allow subscribers to be presented with a personalized version of the site
  • Enabling you to move more easily around our site
  • Tracking your use of our site to better develop our sites in accordance with your requirements
  • Building up a demographic profile

You can delete cookies from your computer, phone or other device at any time. You can set your internet browser so that it will not allow cookies to be stored on your computer. This may reduce functionality of the site, prevent access to subscriber-only areas of the site and mean that certain features or content will not be available to you.

Further information on how to prevent cookies from being stored on your computer can be found on http://www.allaboutcookies.org under the ‘manage cookies’ section. Alternatively go to the help menu within your internet browser.

From time to time we may permit 3rd party companies to set cookies on The Food Safety Company sites for purposes which may include market research, serving advertisements, revenue tracking, or to improve functionality of the site.

a. What cookies are used on this Site?

The cookies we and our business partners use on our Site are broadly grouped into the following categories:

  • Essential – Some of the cookies on our Site are essential for us to be able to provide you with a service you have requested. An example of this could be a cookie used to enable you to log into your account on our Site or which allows communication between your browser and our Site. Our cookie preference cookie described in the section “How can I reject or opt out of receiving cookies?” is also an essential cookie. You may not be able to use our Site without these cookies.
  • Analytics – We use analytics cookies to helps us understand how users engage with our Site. An example is counting the number of different people coming to our Site or using a particular feature, rather than the total number of times the site or feature is used. Without this cookie, if you visited our Site once each week for three weeks we would count you as three separate users. We would find it difficult to analyse how well our Site was performing and improve it without these cookies.
  • User Cookies – We use cookies to improve your experience by remembering your preferences so we know how you like to use our Site. Examples of this would be remembering you so that you are served with the same content or to remember you when you come back to our Site.
  • Social Sharing – We use third party cookies to allow you to share content directly on the social networking/sharing sites like Facebook, Twitter or Google+. Examples would be if you wanted to “like” or “tweet” about us or our products or services. Please see our “Third Party Cookies” section below for more details.
  • Interest-Based Advertising – You will have noticed that when you visit websites you will be shown adverts for products and services you may wish to buy. The money made by website owners for showing third party adverts on their websites often pays for the cost of running the website and therefore usually allows you to use the website without having to pay a registration or usage fee. To try and ensure that the adverts you see are relevant to you third party cookies may be used to collect information about the types of things that interest you, for example websites you visit and the geography that you are based in. Having these cookies does not increase the number of adverts you will be shown, but simply makes the adverts you see more relevant. Please see our “Third Party Cookies” section below for more details.

b. How can I reject or opt out of receiving cookies?

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting, you may be unable to access certain parts of our Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you use our Site. The “Help” menu of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. For more information about cookies and how to stop cookies being installed or how to delete existing cookies from your hard drive visit the following website: http://www.allaboutcookies.org.

c. Third party cookies

Some of the cookies described in the “What Cookies are used on our Site” section above are stored on your machine by third parties when you use our Site. Third parties may also read cookies on your browser to collect information or to serve content or advertisements to you. We have no control over these cookies or how the third parties use them. They are used to allow that third party to provide a service to us, for example analytics. For more information on these cookies and how to disable them, please see:

Security Policy

The Food Safety Company have appropriate measures in place to ensure that our users’ Data is protected against unauthorized access or use, alteration, unlawful or accidental destruction and accidental loss. User Data may be transferred outside the The Food Safety Company group to data processors such as fulfilment houses but they will act only on our instructions to provide the services required.

It is The Food Safety Company Limited responsibility to ensure all personal and company data is non-recoverable from any computer system previously used within the organisation, which has been passed on/sold to a third party.

Data Storage

Information and records relating to service users will be stored securely and will only be accessible to authorised staff and volunteers.

Information will be stored for only as long as it is needed or required statute and will be disposed of appropriately.

It is The Food Safety Company Limited responsibility to ensure all personal and company data is non-recoverable from any computer system previously used within the organisation, which has been passed on/sold to a third party.

Transfer of Data

The Internet is a global environment. Using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing the The Food Safety Company site and communicating electronically with us you acknowledge and agree to our processing of personal data in this way. By agreeing to our transfer of your Data to third party organizations for them to send you details of products and services offered (at your request, as detailed above) you are deemed to provide your consent to any transfer of your Data to organizations based outside the United Kingdom or the European Economic Area.

Data access and accuracy

All Individuals/Service Users have the right to access the information The Food Safety Company Limited holds about them. The Food Safety Company Limited will also take reasonable steps ensure that this information is kept up to date by asking data subjects whether there have been any changes.

In addition, The Food Safety Company Limited will ensure that:

  • It has a Data Protection Officer with specific responsibility for ensuring compliance with Data Protection
  • Everyone processing personal information understands that they are contractually responsible for following good data protection practice
  • Everyone processing personal information is appropriately trained to do so
  • Everyone processing personal information is appropriately supervised
  • Anybody wanting to make enquiries about handling personal information knows what to do
  • It deals promptly and courteously with any enquiries about handling personal information
  • It describes clearly how it handles personal information
  • It will regularly review and audit the ways it hold, manage and use personal information
  • It regularly assesses and evaluates its methods and performance in relation to handling personal information
  • All staff are aware that a breach of the rules and procedures identified in this policy may lead to disciplinary action being taken against them

This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the Data Protection Act 1998.

User Access and Control of Data

If you wish to amend any of the Data which we hold about you, or update your marketing preferences, please contact info@foodsafetycompany.co.uk or see the ‘Contact Us’ section of our website. Calls made to phone numbers may be recorded for training and quality control purposes.

In accordance with the UK’s Data Protection Act, you may request a copy of the personal information we hold about you by contacting the Data Protection Officer at info@blazenetworks.co.uk. We may charge the statutory allowable fee for provision of this information.

Children Under 14

We do not intentionally collect any information on children under 14 years of age. We will undertake to delete any details of such users where a parent or guardian has notified us that any such details have been obtained.

Changes to this Policy

From time to time we may make changes to this privacy policy statement to reflect any changes to our privacy practices in accordance with changes to legislation, best practice or website enhancements.

Glossary of Terms

Data Controller – The person who (either alone or with others) decides what personal information The Food Safety Company Limited will hold and how it will be held or used.

Data Protection Act 1998 – The UK legislation that provides a framework for responsible behaviour by those using personal information.

Data Protection Officer – The person(s) responsible for ensuring that The Food Safety Company Limited  follows its data protection policy and complies with the Data Protection Act 1998.

Individual/Service User – The person whose personal information is being held or processed by The Food Safety Company Limitedfor example: a client, an employee, or supporter.

Explicit consent – is a freely given, specific and informed agreement by an Individual/Service User in the processing of personal information about her/him. Explicit consent is needed for processing sensitive data.

Notification – Notifying the Information Commissioner about the data processing activities of The Food Safety Company Ltd.  Certain activities may be exempt from notification this can be seen at http://www.ico.gov.uk/for_organisations/data_protection/the_guide/exemptions.aspx

Information Commissioner – The UK Information Commissioner responsible for implementing and overseeing the Data Protection Act 1998.

Processing – means collecting, amending, handling, storing or disclosing personal information.

Personal Information – Information about living individuals that enables them to be identified – e.g. name and address. It does not apply to information about organisations, companies and agencies but applies to named persons, such as individual volunteers or employees within them.

Sensitive data – refers to data about: • Racial or ethnic origin • Political affiliations • Religion or similar beliefs • Trade union membership • Physical or mental health • Sexuality • Criminal record or proceedings

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